Candidate Privacy Policy

Introduction

Childrensalon (“We”, “Us”) are committed to protecting and respecting your privacy. This Privacy Notice is to let you know how, and why we collect and use personal data about you during the recruitment process, how long we will keep your personal data and what your rights are pertaining to it.

Should you have any questions, please speak with Childrensalon’s People Team on 01892 779122, or by email, careers@childrensalon.com.

Childrensalon Limited, 9 High Street, Royal Tunbridge Wells, Kent TN1 1UL.

Childrensalon may collect a range of information about you, relevant to the recruitment processes. This includes:

• Your name, address, and contact details, including email address and telephone number.
• Details of your qualifications, skills, experience, and employment history.
• Information about your current level of remuneration.
• Whether or not you have a disability, for which we need to make reasonable adjustments during the recruitment process.
• Information about your entitlement to work in the UK.

Childrensalon collects this information in a variety of ways. For example. Data might be contained in application forms, CV’s or resumes, obtained from your passport or other identity documents, or collected through interviews or other forms of assessments, including online tests.

We may also collect personal data about you from third parties, such as references from former employers, information from employment background check providers and information from criminal record (DBS) checks. Childrensalon will seek information from third parties only once a job offer has been made, and we will inform you that we intend to do so. Data will be stored in a range of places, including your application record, HR file, HR Information Systems, and other IT Systems, including email.

We need to process data prior to entering, and to enter into a contract with you. In some cases, we need to process data to ensure that we are complying with legal obligations. For example, Childrensalon are required to check a successful applicant’s eligibility to work in the UK before employment starts.

Childrensalon has a legitimate interest in processing personal data during the recruitment process and for keeping records of the process. Processing data from job applications allows Childrensalon to manage the recruitment process, assess and confirm a candidates suitability employment and decide to whom to offer a job. Childrensalon may also need to process data from job applicants to respond to and defend legal claims.

Childrensalon may also collect information about whether applicants are disabled to make reasonable adjustments for candidates who have a disability. Childrensalon processes such information to carry out its obligations and exercise specific rights in relation to employment.

For some roles, Childrensalon is obliged to seek information about criminal convictions and offences. Where Childrensalon seeks this information, it does so because it is necessary for it to carry out its obligations and exercise specific rights in relation to employment.

Childrensalon will not use your data for any purpose other than the recruitment exercise for which you have applied.

Your information may be shared internally for the purposes of the recruitment exercise. This includes members of the HR and recruitment team, interviewers involved in the recruitment process, managers in the business area with a vacancy and IT staff if access to the data is necessary for the performance of their roles.

Childrensalon will not share your data with third parties unless your application for employment is successful and it makes you an offer of employment. The organisation will then share your data with former employers to obtain references for you and in some roles the Disclosure and Barring Service to obtain necessary criminal records checks.

Childrensalon will not transfer your data outside the European Economic Area.

Childrensalon takes the security of your data seriously. It has internal policies and controls in place to ensure that your data is not lost, accidentally destroyed, misused, or disclosed, and is not accessed except by our employees in the proper performance of their duties.

If your application for employment is unsuccessful, Childrensalon will hold your data on file for one year after the end of the relevant recruitment process. At the end of that period, or once you withdraw your consent, your data is deleted or destroyed.

If your application for employment is successful, personal data gathered during the recruitment process will be transferred to your personnel file and retained during your employment. The periods for which your data will be held will be provided to you in a new privacy notice.

As a data subject, you have a number of rights. You can:

• Access and obtain a copy of your data on request.
• Require Childrensalon to change incorrect or incomplete data.
• Require Childrensalon to delete or stop processing your data, for example where the data is no longer necessary for the purposes of processing.
• Object to the processing of your data where Childrensalon is relying on its legitimate interests as the legal ground for processing.

If you would like to exercise any of these rights, please contact the People Team on 01892 779122 or privacy@childrensalon.com.

If you believe that Childrensalon has not complied with your data protection rights, you can complain to the Information Commissioner.

You are under no statutory or contractual obligation to provide data to Childrensalon during the recruitment process. However, if you do not provide the information, Childrensalon may not be able to process your application properly or at all.

Childrensalon’s recruitment processes are not based on automated decision-making.