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Facilities

Facilities Administrator

  • UK, Tunbridge Wells
  • Full Time
  • Permanent
  • Benefits

Established in 1952 and online since 1999, Childrensalon is a fast-growing, award-winning, forward-thinking retailer, specialising in dressing children beautifully.  

Childrensalon believes there is beauty in diversity and difference, as resembled by our wonderful team. Our vision of being the most inclusive, diverse, and humane company is very important to us as is our culture of fairness, openness, and transparency. We are committed to the career progression and advancement of every team member as well as welcoming the best external talent in the industry. We offer a fun, challenging, collaborative, family-oriented work environment in our fast-paced and rapidly growing business and in turn will provide you with the opportunity to grow your career and make a difference.

Due to our growth we are looking for a Facilities Administrator to join our busy Facilities team. 
You will be delivering administrative and general office support to the various functions within Facilities, as well as consistently delivering exceptional customer service and business support with a professional approach for the efficient running of the department.

Responsibilities:

  • General administration support including answering emails, slack and telephone calls in a professional, confident and timely manner
  • Respond to or re-direct queries to the relevant Facilities department
  • Liaising with suppliers, contractors or consultants, for quotes, appointments, follow-ups and documentation as necessary
  • Maintaining accurate records for compliance, insurance, warranties or services
  • Support Facilities Manager with research and potential project work
  • Accurate data input and manipulation for detailed analysis to support decision making
  • Investigate data trends to identify causes, possible outcomes and solutions
  • Support with various Facilities Management systems including company access (Net2), updating staff ID cards (EasyBadge), updating our H&S training database (Awaken Learning) and ordering and maintaining stock levels
  • Attend meetings and produce subsequent minutes / action plan
  • Maintain highest levels of confidentiality and discretion

Key Skills:

  • Excellent verbal and written communication skills are essential
  • Good customer service skills are necessary to support both internal and external customers
  • Must have excellent organisational and planning skills
  • A high level of computer literacy is essential
  • Excellent MS office skill are essential (Excel, Word, PowerPoint, Outlook)
  • Attention to detail and accuracy is essential along with the ability to multi-task
  • Discretion and confidentiality must be maintained at all times
  • Must have a solid knowledge of Health & Safety requirements
  • Previous experience in a similar role a distinct advantage
  • An understanding of the various functions within the Facilities Management scope would be an advantage

This role is based at our Head Office in Tunbridge Wells.

Childrensalon offers a highly competitive salary, company pension plan, health plan, fully subsidised gym membership, in-house yoga classes, company shuttle, generous holiday allowance and company discount.

If you are interested and think you would thrive in this role, please apply to careers@childrensalon.com with your CV and covering letter about why you would like to work for us. Previous applicants need not apply.

Apply for this Position

Hello!

Thank you for your application and expressing an interest in being part of the team here at Childrensalon.

Rest assured, we will take a good look at your details against the criteria for the role and also our company as a whole.

If we find a match, we will be in contact within the next 10 days by telephone or email.

However, if on this occasion we are unable to help with your search for a new job, we will not progress your application.

Either way, we wish you every success for the future.

Best Wishes
Childrensalon

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